Volunteer guide

HackCU is thrilled to have you help out this year at HackCU VI! This event would not be complete without you. We will be setting up the venue on Friday, February at 5:30 PM. You are not expected to be at the event apart from the time slots you originally signed up for.


Date

February 22nd and February 23rd, 2020

Time

February 21st: 5:00 p.m. - 8 p.m.

February 22nd: 8:00 AM - February 23rd: 4 p.m.

Where

Jennie Smoly Caruthers Biotech Building, 3415 Colorado Ave

Boulder, CO 80303

Parking

Check out our parking map below.

Check-in

Check-in will be at the South entrance closest to Colorado Ave. You must get a lanyard or badge in order to check-in.

Communication

All communication will be done through Slack and phone calls for urgent communication. We will have one private channel for volunteers named #admin-volunteers. Send a private message to @cathleen so she adds you to it. Please do not talk about organizing/volunteer stuff on the public channels. If you have not received yet your invitation, make sure to contact an organizer. Make sure to:


Parking :car:

The JSCBB lot #543 is located on the northwest corner of the building. The lot is free after 5:00pm on weekdays and all day on weekends. Please park in this lot if you plan to drive.

JSCBB Parking

Check in

What tasks will I help with?

During HackCU VI, Cathleen will be your main point of contact. If you can’t locate her, another organizer will be around with additional asks. The main tasks will be checking in hackers, preparing food when they arrive, giving snacks, attending to any hacker, help setting up and help tearing down the venue.

What happens if I don’t know something?

During the event, hackers will ask you lots of questions and it’s okay if you don’t know the answer. If this happens, just let them know you will find the answer and get back to them. There will always be an organizer around to help you out.

Contacts

Cathleen Samson - 720-289-5505 Mackenzie Lobato - 303-563-9440

Code of Conduct

TL;DR. Be respectful. Harassment and abuse are never tolerated. You are the forefront image of the hackathon when the organizers are not around. Please try to convey the same attitude we ask our participants to have :) If anyone has issues, encourage them to come speak with you or an organizer. MLH’s Code of Conduct.

Schedule

You should redirect hackers to the HackCU VI live site here. You can see a detailed and official version in our run of show.

Wifi

We will be using CU’s WiFi. Use eduroam or UCB Wireless preferably to leave UCB Guest for people that don’t have a CU login.

Hackers

Check-in volunteers are the first organisers people meet at a hackathon! Make sure to be very welcoming as this sets up the mood for HackCU :-).

The check-in algorithm will be the following:

  • Go to MyHackCU
  • Greet Hacker, ask for Government ID
  • Check name in ID on MyHackCU or scan his or her QR
  • If found:
    • Check-in.
    • If already checked in
      • Contact organizer
    • Else: keep going
    • Ask if she/he is okay with being taken pictures during the event
    • Give correct lanyard according to his/her response on the previous question
    • Check T-shirt Size in MyHackCU and give correct T-shirt
    • Info about opening ceremony (starts at 10AM on Auditorium) and live page (live.hackcu.org)
    • Give Swag bag. Happy Hacking!
  • If not found

What happens if I don’t know something?

During the event, hackers will ask you lots of questions, it’s okay if you don’t know the answer. When this happens act cool and let them know you will figure out an answer. You can ask us anytime on the #admin-volunteers slack channel or through the phone. Your go-to contact is cathleen@hackcu.org


Code of Conduct

TL;DR. Be respectful. Harassment and abuse are never tolerated. You are the forefront image of the hackathon when the organizers are not around. Please try to convey the same attitude we ask our participants to have :) If anyone has issues, encourage them to come speak with you or an organizer. MLH Code of Conduct and HackCU Code of Conduct.

More questions?

Email us at volunteers@hackcu.org! You can also reach out to us on our Twitter or Facebook.